Administrative Officer Procurement

Function

For a thriving toy wholesaler in Ternat we are looking for a Administrative Officer Procurement who enjoys bringing order to the procurement process whilst also ensuring that the links between suppliers, the supply chain and sales run smoothly. In this role, you’ll combine accuracy with a good sense of the bigger picture and be a real pillar of support for the team.

Your day will be full of variety and responsibility:

• You will keep a close eye on orders and supplier records to ensure that everything is processed correctly and on time.
• You monitor delivery times, contract terms and ongoing deliveries, and take action whenever there is a risk of a deviation.
• You will enter purchase data and administrative records into the ERP system efficiently and accurately.
• You will support Supply Chain Planners with back orders, outstanding deliveries and operational follow-up.
• You will be the first point of contact for the sales team regarding enquiries about availability, delivery times and practical follow-up.
• You’ll play an active part in devising ways to make processes run even more smoothly, smartly and efficiently.

With your structured approach, practical mindset and clear communication, you’ll keep the administrative side of procurement and the supply chain running smoothly. You’ll work closely with various internal and external parties to ensure that the finer details don’t get lost amongst the toy boxes.

Profile

We are looking for a meticulous and communicative professional with 3 to 5 years’ experience in procurement, supply chain, logistics administration or a similar administrative role. You feel at home in an environment where speed, structure and collaboration go hand in hand, and you enjoy keeping a close eye on things without losing sight of the bigger picture.

Ideally, you should bring the following:

• You have a bachelor’s degree or equivalent experience.
• You have at least a few years’ relevant experience in procurement administration, supply chain management or logistics coordination.
• You communicate fluently in Dutch and have a working knowledge of French and English.
• You have experience with ERP systems and are confident using digital tools.
• You are proficient in Excel and feel confident carrying out administrative analyses and follow-up tasks.
• You work with great precision and in a structured manner, and have an eye for detail.
• You are proactive, reliable and keen to take on responsibility.
• You switch easily between different people you’re talking to and keep your cool even when things get busy.

Useful additional qualities for this role include sound commercial acumen, the ability to work well with others, and a knack for spotting anomalies quickly before they escalate.

Organisation

This Belgian specialist has been supplying schools and learning environments with inspiring materials, furniture and teaching resources for generations. Every year, they update their range to reflect the latest trends in education.

Offer

You will be joining a stable and growing working environment in Ternat, where your hard work is recognised and where you’ll help build an efficient procurement and supply chain operation. As well as a varied role with responsibility, you’ll receive a well-balanced package offering opportunities for growth, trust and a family-like atmosphere.

What to expect:

• A gross salary in line with market rates ranging from €2,650 and €3,200 per month, depending on experience and knowledge.
• Meal vouchers from €7 per day worked.
• Eco-vouchers worth €250 per year.
• Hospitalisation insurance.
• Mileage allowance.
• The option to work from home after an induction period.
• A family-like working atmosphere with short lines of communication and a direct approach.
• Opportunities for autonomy, initiative and personal development.
• A stimulating role within an international group with potential for growth.

Here, you won’t be given a standard administrative role, but one in which you’ll genuinely help make a difference to day-to-day operations.