Commercial Administrative Assistant

Function

For a site in Ninove region we are looking for a Commercial Administrative Assistant who can switch effortlessly between customer contact, administrative follow-up and internal support. In this role, you will be a key link in day-to-day operations and will ensure that cases are followed up correctly, comprehensively and in a timely manner.

Your role is varied and requires a structured, proactive approach:

• You will be responsible for preparing and following up on quotations.
• You are the first point of contact for customers with queries or requests for further information.
• You will handle files with administrative precision from start to finish.
• You enter data correctly into the company’s software and monitor the quality of the input.
• You will manage emails and documents and ensure that the administration is well organised.
• You will assist the plant manager with various administrative tasks.
• You’ll help to devise ways of organising day-to-day operations efficiently.

We are looking for someone who is keen to take on responsibility, communicates effectively and is eager to get stuck in. You thrive in an environment where structure is important, but where speed, flexibility and a hands-on approach are also required. You work independently, keep track of the big picture and switch effortlessly between various administrative and commercial tasks.

Profile

For this role, we are looking for a candidate with a consistent track record, who is ready to take the next step in a commercial administrative role. You combine accuracy with a customer-focused approach and feel at home in a dynamic environment.

Your profile:

• You hold a bachelor’s degree in an administrative field, such as management assistant, SME management or similar, or you have equivalent experience.
• Ideally, you should have 3 to 5 years’ experience in a relevant administrative or commercial-administrative role.
• You work in a structured manner, independently and with an eye for detail.
• You have excellent communication skills and know how to deal professionally with customers and internal contacts.
• You’re able to cope with stress, you’re flexible and you keep a clear overview, even when things get busy.
• You have a good knowledge of MS Office and helps you get to grips with new software quickly.
• You speak Dutch fluently and are confident enough to express yourself in French.
• You are hands-on, have strong organisational skills, are dynamic and motivated.
• You live within a reasonable distance of Ninove; a commute of no more than about 45 minutes is important.
• You have a consistent employment history and make a conscious choice to pursue long-term working relationships.

Organisation

Our client is a dynamic organisation with an operational site in the Ninove area. From this location, they work daily to provide an efficient, high-quality service, with a focus on smooth collaboration between clients, internal teams and the site manager.

You will be joining a direct and dynamic working environment where initiative, commitment and a hands-on approach are highly valued. Clear communication, meticulous follow-up and efficient organisation form the basis of our day-to-day operations.

Offer

You will take on a role that offers responsibility, freedom and trust, within a direct and dynamic working environment where initiative is valued. You will be given the opportunity to make your mark on day-to-day operations and to help build an efficient administrative workflow.

What to expect:

• A challenging role offering a mix of commercial and administrative work.
• A no-nonsense environment where clarity, decisiveness and efficiency are key.
• The opportunity to work independently whilst being supported by a close-knit team.
• An organisation where taking the initiative is encouraged and where it’s OK to make mistakes, as long as lessons are learnt from them.
• A collegial atmosphere in which cooperation and the group’s interests are important.
• No working from home, which means you’ll be closely involved in day-to-day operations on site.
• A role that makes a real difference, where your attention to detail and drive really make the difference.